Printer and File Sharing
File and Printer Sharing is a Windows feature wherein all the
computers in your network would be able to send communications to a
computer or send print jobs to a printer. All your computers should be
part of the main network and the same Workgroup for File and Printer Sharing to work properly.
Sharing a printer in Windows 7
Sharing a printer in Windows XP
Sharing files or folders in Windows 7
Troubleshooting Tips:
NOTE: To view the network group your computers currently belong to, check the Workgroup by opening My Computer (XP) or Computer (Vista & Win 7) on the Start menu and clicking on Properties.
What you can do with this feature:
- File Sharing – You can access a shared folder on computers that are joined to a Workgroup. This allows easy sharing of files and folders across a local network.
- Printer Sharing – Setting this up will require you to ensure that your regular printer is connected directly to a computer that is connected on the network; or if you have a network printer, it should be connected to a networking device such as a hub, switch or router.
Sharing a printer in Windows 7
Step 1:
Go to the Start menu and select Devices and Printers.
Go to the Start menu and select Devices and Printers.
Step 2:
Locate and double-click on the icon of the printer you would like to share.
Locate and double-click on the icon of the printer you would like to share.
Step 3:
Double-click Customize your printer.
Double-click Customize your printer.
Step 4:
On the next window that appears, perform the following:
On the next window that appears, perform the following:
Step 1:
Go to the Sharing tab.
Go to the Sharing tab.
Step 2:
Check the box next to the Share this printer option.
Check the box next to the Share this printer option.
Step 3:
Enter a Share name for your printer.
Enter a Share name for your printer.
Step 4:
Click OK at the bottom to confirm your settings.
Click OK at the bottom to confirm your settings.
You should now be able to browse and add your printer on the other computers within your network.
Sharing a printer in Windows Vista
Step 1:
Go to the Start menu and select Control Panel.
Go to the Start menu and select Control Panel.
Step 2:
In the Control Panel window, select Printer under the Hardware and Sound category.
In the Control Panel window, select Printer under the Hardware and Sound category.
Step 3:
Locate and right-click on the icon of the printer that you would like to share then select Open from the menu.
Locate and right-click on the icon of the printer that you would like to share then select Open from the menu.
Step 4:
In the window that appears, click Printer and select Sharing...
In the window that appears, click Printer and select Sharing...
Step 5:
On the next window, perform the following:
On the next window, perform the following:
Step 1:
Go to the Sharing tab.
Go to the Sharing tab.
Step 2:
Check the box next to the Share this printer option.
Check the box next to the Share this printer option.
Step 3:
Enter a Share name: for your printer.
Enter a Share name: for your printer.
Step 4:
Click OK at the bottom to confirm your settings.
Click OK at the bottom to confirm your settings.
You should now be able to browse and add your printer on the other computers within your network.
Step 1:
Go to the Start menu, and select Printers and Faxes.
Go to the Start menu, and select Printers and Faxes.
Step 2:
In the Printer and Faxes window, locate and double-click the icon of the printer you would like to share.
In the Printer and Faxes window, locate and double-click the icon of the printer you would like to share.
Step 3:
A new window will then appear. Click Printer and select Sharing…
A new window will then appear. Click Printer and select Sharing…
Step 4:
On the next window, perform the following:
On the next window, perform the following:
Step 1:
Go to the Sharing tab.
Go to the Sharing tab.
Step 2:
Select the Share this printer option.
Select the Share this printer option.
Step 3:
Enter a Share name: for your printer.
Enter a Share name: for your printer.
Step 4:
Click OK to confirm your settings.
Click OK to confirm your settings.
You should now be able to browse and add your printer on the other computers within your network.
Step 1:
Right-click any folder you would like to share and select Properties from the menu.
Right-click any folder you would like to share and select Properties from the menu.
Step 2:
On the next window, go to the Sharing tab and click on the Share… button.
On the next window, go to the Sharing tab and click on the Share… button.
Step 3:
On the Choose people to share with window, perform the following:
On the Choose people to share with window, perform the following:
Step 1:
Click on the drop-down arrow and select a user or group that you would like to share your folder with.
Click on the drop-down arrow and select a user or group that you would like to share your folder with.
Step 2:
Click on the Add button to add the user.
Click on the Add button to add the user.
Step 3:
Click Share at the bottom.
Click Share at the bottom.
Step 4:
Click Done.
Click Done.
Your folder and files should now be accessible to the users or groups you specified.
Sharing files or folders in Windows Vista
Step 1:
Right-click a folder you would like to share, and select Share… from the menu.
Right-click a folder you would like to share, and select Share… from the menu.
Step 2:
On the next screen, perform the following:
On the next screen, perform the following:
Step 1:
Click on the drop-down arrow and select a user or group that you would like to share your folder with.
Click on the drop-down arrow and select a user or group that you would like to share your folder with.
Step 2:
Click on the Add button to add the user.
Click on the Add button to add the user.
Step 3:
Click Share at the bottom.
Click Share at the bottom.
Step 3:
Click Done to confirm your settings.
Click Done to confirm your settings.
Your folder and files should now be accessible to the users or groups you specified.
Sharing files or folders in Windows XP
Step 1:
Right-click on a folder you would like to share, and select Sharing and Security… from the menu.
Right-click on a folder you would like to share, and select Sharing and Security… from the menu.
Step 2:
In the next window, perform the following:
In the next window, perform the following:
Step 1:
Go to the Sharing tab.
Go to the Sharing tab.
Step 2:
Select Share this folder.
Select Share this folder.
Step 3:
Enter a Share name: for your folder.
Enter a Share name: for your folder.
Step 4:
Click OK at the bottom to confirm your settings.
Click OK at the bottom to confirm your settings.
You should now be able browse and access your shared folder from other computers within your network.
- Before you proceed with enabling File and Printer sharing, make sure that your printer is able to print when directly connected to a computer. This is to ensure that the printer is working properly.
- If you are having problems when the printer is directly connected to your router, there is a possibility that your printer has a Static IP address and may be in conflict. It is recommended to set the printer to DHCP so the router may assign a dynamic IP address for your printer. You may refer to your printer’s manual or contact your printer’s technical support for assistance.
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computer tips,
networking,
Tips and Tricks
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